Key Function: Driver and logistics Assistant is responsible for transportation operations and ensuring effective delivery of goods.
Position: Driver and Logistics Assistant -01 Position
Location: Arua
Reports to: Project Accountant
Key Duties and Responsibilities
- Driving and safety of passengers and property
- Provide transportation for the Program, staff pickup and drop off, airport collection and transport of visitors as directed by your supervisor and the Senior Managers;
- Drive vehicles carefully and safely in accordance with the laws of Uganda, and CEFORD Policies and procedures.
- Give attention to the physical wellbeing of passengers, providing comfort breaks and other assistance as required; at all times treating passengers with courtesy and friendliness.
- Ensure that the destination, expected timings and any tasks to be accomplished are clear;
- Load and unload supplies
2. Maintain the vehicle in sound condition for driving
- Carrying out daily checks on vehicles ensuring that they are in good working condition; recording any problems requiring future action in the vehicle check list.
- Carrying out minor maintenance (e.g. filling oil, water and air) before vehicles will travel.
- Ensure that vehicles are equipped with all necessary breakdown and safety equipment and that it is also in full working Condition.
- Determine when and what kind of maintenance the vehicle needs, keep track of general maintenance schedules, especially car tire condition and report to Supervisor for action.
- Obtain quotes for minor vehicle maintenance;
- Request vehicle maintenance, entering items that have been noted on the vehicle check list into the repair requisition form, and obtaining necessary authorizations.
- Follow up to ensure that vehicle maintenance work is done on time; inspect vehicles after repair to ensure that maintenance work has been complete and to good standard.
- Ensure sound running of the vehicles assigned and arrange minor repairs where necessary;
3. Maintain records pertaining to the vehicle assigned to you
- Contact your supervisor in order to give progress reports on completed assignments.
- Maintain logbook and record all trips clearly with start and end.
- Submit vehicle status report.
- Compile the monthly summary journey log for all vehicles.
4. Logistics
- Coordinate routes and schedules by planning travel routes that will accomplish all activities in the most cost-effective way and follow procedures.
- Communicate with staff regarding travels and deliveries
- To assist in the coordination, transporting and distribution of logistical resources.
- Register, deliver and distribute mail/letters as needed, both incoming and outgoing.
Qualifications, Skills and Experience
- A minimum of Uganda Certificate of Education with knowledge in mechanics.
- Valid driver’s license class B1 with clean driving record.
Job related experience and knowledge:
- 2+ years driving experience in a medium sized organization
- Defensive driving experience
- Knowledge of Ugandan Traffic Laws and regulation
- Strong communication and customer service skills
- Ability to maintain composure at all times.
- Excellent interpersonal skills, including patience, willingness to listen and respect for colleagues and teamwork skills.
- Sensitivity to the needs and priorities of different sectors of the community, traditions, culture, beliefs of refugee/host community hierarchical structures.
- Proven ability to work under pressure and to meet management deadlines;
- Excellent navigation and route planning skills
- Basic computer skills
Required Personal Qualities Competencies
- Customer Focus
- Integrity and Trust
- Reliable and punctual
- Proactive and adaptable
- Team player with a positive attitude
- Ability to work independently
- Alcohol and cigarettes free
- Drive for Results
- Cross Culture Agility
How to Apply:
Application letters accompanied by detailed curriculum vitae and photocopies of relevant academic documents like transcripts, certificates, testimonials and contacts and email addresses of 3 referees including day telephone numbers, should be addressed to:
The Executive Director – CEFORD
P.O. Box 303 Arua.
Hard copy applications can be delivered to CEFORD Offices in Arua, Yumbe, Paidha, Moyo and Adjumani. Electronic application having all the required documents combined as one pdf file should be emailed with the subject clearly marked “Position Applied-Name of Applicant” to recruitment@ceford.or.ug. All applications should reach the above address not later than Wednesday 13th November, 2024 by 4:00PM. Late submission of applications and those not in one pdf file will not be accepted. Only shortlisted candidates will be contacted. Please submit Once, either hard copy or soft copy NOT BOTH.
